Terms & Conditions

Terms & Conditions

This web site is copyright of 123media. Its contents may not be copied using any means nor may its contents be duplicated in any form.

Referencing pages herein through links is allowable under the following conditions.

There must be no attempt to disguise 123media. 123media must be cited in the reference. The URL of the referenced page must be clearly visible. Referenced pages must not be displayed in frames or iframes. Either a new document window is opened or the existing page replaced by the referenced one. References may not be made to pages contained within frames or iframes. Instead the reference must be made to the parent document.

References to other Web sites or pages herein have been made in accordance with the conditions which we impose on others. It is never our intention to disguise authorship. We believe that it is in the interest of Internet users that such references are made so long as there is not an unfair attempt to exploit other people’s work.

Privacy Policy

Thank you for visiting 123media and reviewing our privacy policy. The purpose of this policy is to explain how we handle information we collect from you during your visit to our web site. It is important to keep in mind that we do not collect personally-identifiable information (name, address, e-mail address or other unique identifiers).

Privacy Policy for All Visitors

Information Collected and Stored Automatically:

When you visit 123media.co.za to read pages or download information, we automatically collect and store the following non-identifying information:

The Internet protocol (IP) address from which you access our web site. An IP address is a unique number that is automatically assigned to the computer you are using whenever you are surfing the web.

The type of browser, Internet Explorer, Firefox, Googe Chrome and operating system, such as Windows XP or Linux, used to access our site.

The date and time our site is accessed, for the purpose of monitoring demand.

The pages visited, for the purpose of improving the usefulness of our web site by providing helpful links and removing pages that are not read.

This information does not identify you personally. We maintain the above information in system logs. We use this information to make our site more useful to visitors by learning the number of visitors to our site, the number of pages served, and the level of demand for specific pages. We do not track or record information about identifiable individuals and their visits.

Information Collected from E-mail:

When you send us personally-identifying information in an e-mail, we use the information you provide only to help us gather the information you might request. In an effort to respond to your request, information you submit may be viewed by various people within 123media. Once received, the information to your e-mail is protected in accordance with law, (e.g. the Privacy Act and the Freedom of Information Act).

Security, Intrusion, and Detection:

For site security purposes and to ensure that this service remains available to all users, our computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

All data entered into 123Media’s systems will be treated as confidential and may not be shared or re-distributed to any 3rd parties.

123Media will not be held liable for any loss of data, however caused and it remains the responsibility of the client to make regular backups of any email addresses or contact data of their clients.

If you register as a subscriber, we do not make your personally-identifiable information available to anyone unless required by law to do so.

Acceptable Usage Policy

By using our web hosting services, you agree to comply with our policies rules & Conditions. You are expected to use the Internet with respect, courtesy, and responsibility, giving due regard to the rights of other Internet users. We expect you to have a basic knowledge of how the Internet functions, the types of uses which are generally acceptable, and the types of uses which are to be avoided. Common sense is the best guide as to what is considered acceptable use. The following are unacceptable uses:

Illegality in any form, including but not limited to activities such as unauthorized distribution or copying of copyrighted software, violation of export restrictions, harassment, fraud, trafficking in obscene material, theft, and other illegal activities.


The provisions of this Policy are intended as guidelines and are not meant to be exhaustive. Generally, conduct that violates law, regulation, or the accepted norms of the Internet community, whether or not expressly mentioned in this Policy, is prohibited. 123media reserves the right at all times to prohibit activities that damage its commercial reputation and goodwill.

Illegal Use

123media’s servers may be used only for lawful purposes. Transmission, distribution or storage of any material in violation of any applicable law or regulation is prohibited. This includes, without limitation, material protected by copyright, trademark, trade secret or other intellectual property right used without proper authorization, and material that is obscene, defamatory, constitutes a legal threat, or violates export control laws. Examples of unacceptable content or links: “Pirated software”, “Hackers programs”, “Warez Sites”, “Irc Bots”, “Illegal Mp3’s” , “Mail Bombers” etc.

We will be the sole arbiters as to what constitutes a violation of this provision.

System and Network Security

Violations of system or network security are prohibited, and may result in criminal and civil liability. Examples include, but are not limited to the following: unauthorized access, use, probe, or scan of a systems security or authentication measures, data or traffic. Interference with service to any user, host or network including, without limitation, mail bombing, flooding, deliberate attempts to overload a system and broadcast attacks. Forging of any TCP-IP packet header or any part of the header information in an e-mail or a newsgroup posting.

It is a violation for anyone who, including but not limited to, employs posts or programs which consume excessive CPU time or storage space, permits the use of mail services, mail forwarding capabilities, POP accounts, or auto responders other than for their own account; or resale of access to CGI scripts installed on our servers.

Tortious Conduct

No one shall post defamatory, scandalous, violent or private information about a person without their consent, intentionally inflicting emotional distress, or violating trademarks, copyrights, or other intellectual property rights.


Sending unsolicited mail messages, including, without limitation, commercial advertising and informational announcements, is expressly prohibited. A user shall not use another site’s mail server to relay mail without the express permission of the site or distributing, advertising or promoting software or services that have the primary purpose of encouraging or facilitating unsolicited commercial E-mail or spam.

It is contrary to 123media’s policy for customers to use our servers to effect or participate in any of the following activities:

To post to any Usenet or other newsgroup, forum, e-mail mailing list or other similar group or list articles which are off-topic according to the charter or other owner-published FAQ or description of the group or list;

To send unsolicited mass e-mailings, if such unsolicited e-mailings provoke complaints from the recipients;

To engage in any of the foregoing activities using the service of another provider, but channelling such activities through a 123media provided server, or using a 123media provided server as a maildrop for responses;

To falsify user information provided to 123media or to other users of the service in connection with use of a 123media’s service.

When 123media becomes aware of an alleged violation of its AUP (Acceptable Use Policy), 123media will initiate an investigation (within 24-72 hours). During the investigation 123media may restrict Customer ‘s access in order to prevent further possible unauthorized activity. If the Customer is found in violation of our SPAM policy, 123media may, at its sole discretion, restrict, suspend, or terminate a Customer’s account and/or pursue other civil remedies. Also, 123media reserves the right to pursue civil remedies for any costs associated with the investigation of a substantiated policy violation. If such violation is a criminal offence, 123media will notify the appropriate law enforcement department of such violation.

123media does not issue service credits for any outages incurred through service disablement resulting from Policy violations.

The Customer shall be held liable for any and all costs incurred by 123media as a result of the customer’s violation of these terms and conditions. This is including, but is not limited to, attorney fees and costs resulting from Postmaster responses to complaints from and the cleanup of unsolicited commercial mailings and/or unauthorized bulk mailings and/or news server violations. First violations will result in a Cleanup Fee of R2500 and the customer’s account will be reviewed for possible immediate termination. A second violation will result in Cleanup Fee of R5500 and immediate termination of the customer’s account. The Customer who violates this policy agrees to also pay Investigation Fees of no more than R500 per hour that 123media’s personnel must spend to investigate any violations.


123media reserves the right to add, delete, or modify any provision of this Policy at any time without notice. Reporting Network Abuse Any party seeking to report any violations 123media’s policy may contact via e-mail: support @ 123media.co.za


This is an agreement between you and 123media regarding your use of 123media’s computers, interactive information, communication and server management service. This Agreement governs the terms and conditions under which 123media makes the services offered by 123media available to individual consumers through a personal computer or similar access, or to individual consumers or small businesses in connection with the ” 123media” web hosting or similar services. Under this Agreement, you must comply with 123media’s then current “Acceptable Use Policy,” as updated from time to time by 123media.


1. 123media will provide a service to the purchaser (hereafter referred to as the Account Holder), for the Account Holder’s chosen service, for the period of time (the Term) corresponding with the payment plan chosen by the Account Holder. This contract will be automatically renewed at the end of the Term and each successive renewal term, unless terminated. Cancelation may be done via the following methods:

1) Via email

You can cancel before the 15th of any month and your service will stop on the first of the next month. If you cancel after the 15th then you will be charged for the following month and your service will be cancelled on the 1st of the following month.

2. 123media’s services are provided on an as is, as available basis without warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability, fitness for a particular purpose or non-infringement. 123media expressly disclaims any representation or warranty that the 123media services will be error-free, secure or uninterrupted. No oral advice or written information given by 123media, its employees, licensors of the like, will create a warranty; nor may you rely on any such information or advice. The terms of this Section will survive any termination of this Agreement.

3. The Web Server Internet account and/or related electronic services can only be used for legal purposes under all applicable international, federal, provincial, and municipal laws. Further, the Account Holder agrees not to store, transmit, link to, advertise or make available any images containing pornography. Violations of these or any other provisions of this Agreement may result in termination of the services provided by 123media, with or without the grant of a notice or cure period, such notice or cure period to be granted at the sole discretion of 123media based upon the severity of the violation. 123media reserves the right to refuse service if any of the content within, or any links from, the Account Holder’s website is deemed illegal, misleading, or obscene, or is otherwise in breach of 123media’s then current Acceptable Use Policy, in the sole and absolute opinion of 123media. Notwithstanding anything in this Agreement, the content of the Account Holder’s website is the sole responsibility of the Account Holder. The Account Holder agrees to indemnify and hold harmless 123media from any and all claims, losses, damages, liabilities, judgments, or settlements, including reasonable attorney’s fees, costs, and other expenses incurred by 123media, (collectively, Claims) related to or in connection with the content of the Account Holder’s website. The terms of this Section will survive any termination of this Agreement.

4. Account Holder acknowledges that the nature of the service furnished and the initial rates and charges have been communicated to the Account Holder. Account Holder is aware that 123media reserves the right to change the specified rates and charges from time to time.

5. The Account Holder agrees to follow generally accepted rules of “Netiquette” when sending e-mail messages or posting to newsgroups. 123media will not change passwords to any account without proof of identification, which is satisfactory to 123media, which may include written authorization with signature. In the event of any partnership break-up, divorce or other legal problems that includes Account Holder, Account Holder understands that 123media will remain neutral and may put the account on hold until the situation has been resolved. Under no circumstances will 123media be liable for any losses incurred by Account Holder during this time of determination of ownership, or otherwise. The Account Holder agrees to indemnify and hold harmless 123media from any and all Claims arising from such ownership disputes. The terms of this Section will survive any termination of this Agreement.

6. The Account Holder agrees not to harm 123media, its reputation, computer systems, programming and/or other persons using 123media’s services. 123media reserves the right to select the server for Account Holder’s website for best performance. The Account Holder understands that the services provided by 123media are provided on a shared server. This means that one website cannot be permitted to overwhelm the server with heavy CPU usage, for example from the use of highly active CGI scripts or chat scripts. If the Account Holder’s website overwhelms the server and causes complaints from other users, the Account Holder has outgrown the realm of shared servers, and will need to relocate it’s website or upgrade to a higher package if provided by 123media. 123media will refund any unused portion of prepaid services. If the Account Holder refuses to comply with this Section, then 123media has the right to terminate the services provided to the Account Holder without any refunds of the unused portion prepaid by the Account Holder. The Account Holder agrees to indemnify and hold harmless 123media and any other Account Holder from any and all Claims resulting from the Account Holder’s use of the services provided by 123media. The terms of this Section will survive any termination of this Agreement.

123media’s shared accounts operate on shared resources. Shared Hosting is designed for serving personal hosting requirements or that of small enterprises, and not medium to large enterprises or high traffic websites. In such cases we will recommend an upgrade to dedicated resources offered by a virtual private server product. Clients will be given notice as such, and will be informed of any cost implications. Excessive use or abuse of these shared network resources by one customer may have a negative impact on all other customers. Misuse of network resources in a manner which impairs server/network performance is prohibited by this policy and may result in suspension of your account without notice. You are prohibited from excessive consumption of resources, including processing time, memory and session time. You may not use resource-intensive programs which negatively impact other customers or the performance of 123media’s systems or Hosting. 123media reserves the right to terminate or limit such activities.

7. The Account Holder’s rights and privileges under this Agreement cannot be sold or transferred without the prior written consent of 123media.

8. If the Account Holder sells or resells advertising or web space to a third party then the Account Holder will be responsible for the contents of that advertising and the actions of that third party. 123media has the absolute right to reject any advertising or other third party content that is illegal, offensive or otherwise in breach of the then current 123media Acceptable Use Policy. The e-mail distribution by the Account Holder of “SPAM”, “JUNK MAIL”, or “UNSOLICITED COMMERCIAL E-MAIL”, is expressly prohibited. If the Account Holder refuses to remove any advertising or other third party content deemed objectionable by 123media, 123media may terminate the services being provided to the Account Holder.

9. 123media will use its best efforts to maintain a full time Internet presence for the Account Holder. The Account Holder hereby acknowledges that the network may, at various time intervals, be down due, but not restricted to, utility interruption, equipment failure, natural disaster, acts of God, or human error. In no event shall 123media be liable to the Account Holder for any damages resulting from or related to any failure or delay of 123media in providing access to the Internet under this Agreement. In no event shall 123media be liable to the Account Holder for any indirect, special or consequential damages or lost profits arising out of or related to this Agreement or the performance or breach thereof. The aggregate, total liability of 123media under this Agreement, if any, shall in no event or circumstance exceed the total amount actually paid by the Account Holder hereunder. The terms of this Section will survive any termination of this Agreement.

10. This Agreement applies to all accounts, sub-accounts, and alternative account names associated with your principal account. The Account Holder is responsible for the use of each account, whether used under any name or by any person, and for ensuring full compliance with this Agreement by all users of that account. A 123media account may not be transferred without prior written approval from 123media. The Account Holder is responsible for maintaining the confidentiality of his/her password and username. In the event of a breach of security through the Account Holder’s account, the Account Holder will be liable for any unauthorized use of 123media’s services, including any damages resulting there from, until the Account Holder notifies 123media’s customer service.

11. If 123media assigns the Account Holder an Internet Protocol address in connection with the Account Holder’s use of the 123media services, the right to use that Internet Protocol address will remain with and belong only to 123media, and the Account Holder will have no right to use that Internet Protocol address except as allowed by 123media in its sole and absolute discretion.

12. This Agreement constitutes the entire agreement between the Account Holder and 123media with respect to the 123media services and supersedes all prior agreements between the Account Holder and 123media. 123media’s failure to enforce any provision of this Agreement shall not be construed as a waiver of any provision or right. In the event that a portion of this Agreement is held unenforceable, the unenforceable portion will be construed in accordance with applicable law as nearly as possible to reflect the original intentions of the parties, and the remainder of the provisions will remain in full force and effect. The terms of this Section will survive any termination of this Agreement.

13. The parties shall attempt to resolve all disputes arising out of this Agreement in a spirit of cooperation and with a problem-solving mindset, without formal proceedings. Any dispute, which cannot be so resolved, shall be subject to binding arbitration upon the written demand of either party. Arbitration shall take place in South Africa. Should any legal action permissible under this Agreement be instituted to enforce the terms and conditions of this Agreement, in particular the right to collect money due on unpaid invoices, the prevailing party shall be entitled to recover reasonable attorney’s fees and expenses incurred at both the trial and appellate levels. The terms of this Section will survive any termination of this Agreement.

14. The Account Holder agrees to indemnify and hold 123media harmless from any and all Claims resulting from or connected with any activities conducted by the Account Holder. The Account Holder and 123media will promptly notify the other upon receipt of any Claim or legal action arising out of activities conducted pursuant to this Agreement. The rights and responsibilities established in this paragraph will survive any termination of this Agreement.

15. 123media may include the Account Holder’s name and contact information in directories of 123media’s service subscribers for the purpose promoting the use of the services by additional potential clients. However, 123media is not authorized to print the Account Holder’s name, trademarks or other identifying information in any other advertising or promotional materials without the prior written consent of the Account Holder.

16. The interpretation and enforcement of this Agreement shall be governed according the laws of the Republic of South Africa (excluding its choice of law rules). The Account Holder hereby consents to personal jurisdiction in the federal and provincial courts of South Africa for any action arising out of or relating to the Account Holder’s use of the 123media services. The federal and provincial courts of South Africa will have exclusive jurisdiction over all such actions. In any such action, the prevailing party will be entitled to recover all legal expenses incurred in connection with the action, including but not limited to its costs, both taxable and non-taxable, and reasonable attorney’s fees. The terms of this Section will survive any termination of this Agreement.

17. Notices required by this Agreement shall be in writing and shall be delivered either by personal delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, or as specified by subsequent written notice delivered by the party whose address has changed.

18. Because the Internet is a global communication tool, and we have clients from nearly every country in the world it is difficult to dictate what is considered “adult material.” However, it is not our function to discriminate against those who choose to utilize adult content or adult related material. This being said, there are still several reasons why 123media has been forced to create its no adult sites policy for its virtual server users.

19. In the case of the 6month Bulk Email subscription, this agreement shall be automatically renewed on a month to month basis should the CLIENT not give 1 (one) calendar month notice, before the initial period expires, in writing to 123media of its intention not to renew this agreement. If the agreement is cancelled before the time period of the agreement has expired, a Cancellation fee equal to 2 months Subscription will be payable by the CLIENT.

Virtual account holders (Web Hosting) can receive a refund if account is cancelled within the initial 14 days after sign up. Reseller account holders can receive a refund if account is cancelled within the initial 7 days after sign up. Bulk Email account holders may cancel their account within 14 days after sign up. If the account holder cancels after the time period specified, there will be no refund given. Domain Registrations are not refundable.

20. Once your account has exceeded its alloted resource limits (such as, but not limited to bandwidth or diskspace) additional fee’s will be applied. Full responsibility for any excess resources generated by an account is assumed by the account holder. Temporary closure of accounts after resource exhaustion will not be applied automatically unless specified by the account holder.

NB: please view our ‘hosting package’ pages within our website for current pricing and general information regarding this.

21. If an account holder’s account becomes overdue, the account will be suspended. Interest will accrue on the overdue account at a rate of 10% per month until the outstanding balance is paid in full.

22. If an account holder reverses a credit card charge, a R200 charge back fee will be applied to the customers account. Failed debit orders incur a charge of R45.

23. If an account holder’s account is overdue for 90 days, the account will be handed over to an outside collection agency. At that time the account holder will incur a R300 collection fee added to the balance previously due.

24. All accounts are subject to verification. Depending upon the Service provided, 123media may be obliged under RICA to obtain certain information and documents from the Client, and 123media may withhold or suspend providing Services until the Client has provided the necessary information and/or documents to 123media.

25. You agree that 123media may establish limits concerning use of any 123media service offered on any 123media web site, including without limitation the maximum number of days that e-mail messages will be retained by any 123media service, the maximum number of e-mail messages that may be sent from or received by an account on any 123media service, the maximum size of an e-mail message that may be sent from or received by an account on any 123media service, the maximum disk space that will be allotted on 123media’s servers on your behalf either cumulatively or for any particular service. You agree that 123media has no responsibility or liability for the deletion, corruption or failure to store any messages or other content maintained or transmitted by any 123media service. You acknowledge that the features, parameters (for example, the amount of storage available to users) or existence of any 123media service may change at any time.

26. In the event of non-payment, you agree to 123media’s right to place a “non-payment” page on your domain. Furthermore you agree that DNS of your domain will remain unchanged until full payment for the outstanding balance on your account has been received by 123media. Shared hosting accounts will be suspended after 16 days of non-payment and deleted after 30 days of non-payment. Virtual Private Servers and Dedicated services will be suspended 1 day after the due date and deleted after 5 days.

27. 123media may temporarily deny service or terminate this Agreement upon the failure of Account Holder to pay charges when they become due. Such termination or denial will not relieve the Account Holder of responsibility for the payment of all accrued charges, plus reasonable interest and any collection fees.

28. The responsibility of all passwords and other related sensitive information is assumed by the account holder, should any additional fee’s arise from resource consumption due to poor credentials (such as, but not limited to blank passwords or “test” accounts) no fault shall be levied on 123media.

29. Limitation of liability – You agree that our entire liability, and your exclusive remedy, with respect to any Services(s) provided under this Agreement and any breach of this Agreement is solely limited to the amount you paid for such Service(s). We and our contractors shall not be liable for any direct, indirect, incidental, special or consequential damages resulting from the use or inability to use any of the Services or for the cost of procurement of substitute services. We disclaim any and all loss or liability resulting from, but not limited to: (1) loss or liability resulting from access delays or access interruptions; (2) loss or liability resulting from data non-delivery or data mis-delivery; (3) loss or liability resulting from acts of God; (4) loss or liability resulting from the unauthorized use or misuse of your account identifier or password; (5) loss or liability resulting from errors, omissions, or misstatements in any and all information or services(s) provided under this Agreement; (6) loss or liability resulting from the interruption of your Service. You agree that we will not be liable for any loss of registration and use of your domain name, or for interruption of business, or any indirect, special, incidental, or consequential damages of any kind (including lost profits) regardless of the form of action whether in contract, tort (including negligence), or otherwise, even if we have been advised of the possibility of such damages. In no event shall our maximum liability exceed one thousand (R1000) rand.

30. Traffic Overage Disputes – Should you wish to dispute a traffic overage charge you may do so by requesting an overage investigation, however should the traffic usage be accurate within a 5% margin a once off charge of R150 per domain/server will be applied to the corresponding account.

What does 123media consider “Adult Material?”

Any site whose revenue is gained in part or whole from its adult content.

Photos or videos showing frontal nudity on either men or women for non-scientific or non-artistic purposes.

Photos or videos showing graphic violence or death.

Revenue-generating hyperlinks to sites who violate policy #1.

123media reserves the right to decide what it considers “adult content”, “adult material”, “sexually explicit”, or “sexually related”. Let us know if you are unsure of the approval of your site before placing an order

Bandwidth and Resources

A virtual server is a shared environment where many websites & domains reside on each particular server. This being said, consider that an average “adult site” gets more hits than 100 standard websites. Some of the smaller adult sites get around 5 GB of transfer per day. With these types of resources being utilized, our servers would be severely slowed if we allowed these high traffic sites to also reside on our servers. On top of that, we would be forced to raise our prices to pay for the additional bandwidth. We strive to keep our service offering fast and inexpensive, and our bandwidth clear; therefore, adult sites are not an option.

Refund Policy

Each of 123media’s web hosting and Bulk Email plans come with a 14 day money back guarantee. If you are not completely satisfied with our services within the first 14 days, you will be given a refund of the contract amount excluding setup fees (if any) and overages. 

Domain Registrations are not refundable.

All cancellations must be forwarded to hello@123media.co.za. Your service can also be directly cancelled in our hosting panel. All other forms of notice will not constitute acceptance of any cancellation.